What does a Pre-shipment Survey Cover? A complete guide.

As a new exporter, you’re excited to get your products out into the world. But what happens if your meticulously prepared cargo arrives damaged at its destination?

Cargo claims can be a frustrating ordeal for many, often made more difficult by the lack of evidence. This is where pre-shipment surveys come in – your secret weapon for ensuring cargo integrity and maximizing cargo claim success.

Pre-shipment surveys are quickly becoming an industry standard, and for good reason. Shipping lines increasingly request them when cargo claims arise. This article will equip you with the knowledge to conduct a proper pre-shipment survey, empowering you to protect your cargo and navigate any potential claim issues with confidence.

What is a Pre-Shipment Survey?

A pre-shipment survey is a comprehensive inspection conducted before cargo is loaded into a container. It documents the condition of the container, the cargo itself, and the loading process. This detailed documentation serves as crucial evidence in case of damage during transit.

Why is a Pre-Shipment Survey Important?

Here’s how a pre-shipment survey empowers you:

• Establishes Evidence: The survey documents the container’s condition before loading. This helps prove that the damage didn’t occur on your watch.
• Protects Reefer Cargo: For temperature-controlled cargo, the survey records temperature settings, ventilation, and the condition of the reefer container. This ensures proper handling and helps identify any issues that could affect your perishables.
• Documents Cargo State: The survey documents the condition and packaging of your cargo before loading. This proves you followed industry standard and shipped undamaged goods, strengthening your claim in case of damage.
• Verifies Proper Loading: Photographic evidence of the loading process demonstrates proper packing, dunnage (materials used to secure cargo), and adherence to weight distribution guidelines. This minimizes the risk of damage due to shifting cargo during transport.

What Does a Pre-Shipment Survey Cover?

A pre-shipment survey typically involves three key areas:

1. Container Survey: This inspects the container for existing damage, such as rust, holes, or malfunctioning doors. Light tests are conducted to identify any potential water ingress points. Photos document any issues found.

2. Cargo Survey: This examines the cargo itself, focusing on its condition and packaging. For some cargo, like coffee beans, photos are taken of the packaging. For fresh produce, random samples are opened and photographed to document their condition.

3. Stuffing Report: This documents the loading process, detailing how the cargo is packed within the container. The type of packaging, dunnage used, and lashing methods (securing cargo) are all recorded with photos for reference.

How to Conduct a Pre-Shipment Survey?

The good news? You don’t need fancy equipment! A smartphone camera can capture all the necessary evidence. Work with your shipper to conduct the survey before and during the loading process. Remember to:

• Take clear and well-lit photos of the container, cargo, and loading process.
• Include the container number in some photos to link it to the specific cargo.
• Note down observations about the container’s condition, cargo state, and loading procedures.

Key Requirements for Safe Stuffing

Here are some additional tips for proper container stuffing to minimize damage risks:

• Choose the Right Container: Select a container suitable for your cargo type. Heavy cargo generally goes in 20-foot containers, while lighter, bulkier goods are better suited for 40-foot containers.
• Weight Distribution: Ensure weight is evenly distributed throughout the container to prevent imbalance or damage.
• Secure Cargo Tightly: Use proper dunnage and lashing to secure your cargo, especially if there’s extra space within the container. Loose cargo can shift during transport, causing damage.
• Follow Cargo Handling Instructions: Pay attention to markings like “Do Not Drop” or “This Side Up” to ensure proper handling.
• Mixed Cargo: Loading mixed cargo must be avoided as much as possible. But if inevitable, when loading mixed cargo, place liquids at the bottom and dry cargo on top.
• Packaging and Dunnage: Use appropriate packaging materials to protect your cargo and separate items with sharp edges from softer ones.
• Dangerous Goods: For dangerous cargo, ensure the correct packaging and labeling requirements are followed according to regulations.

Pre-shipment surveys are a proactive investment that can save you time, money, and frustration in the long run. By documenting the condition of your container, cargo, and loading process, you strengthen your position in case of cargo damage.

Remember, a few minutes spent on a pre-shipment survey can translate to a smooth shipment and a successful cargo claim, if necessary. So, take control, protect your cargo, and ensure your hard work reaches its destination in pristine condition.

Recoupex is a hub of transport lawyers – experts in cargo claims. We assess your case quickly. We have successfully recovered claims from Maersk, Sealand, Hapag-Lloyd, Mediterranean Shipping Company – MSC, CMA CGM, and other carriers.

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