How to Ensure your Coffee Cargo Claim is Paid?

Coffee is a beloved beverage enjoyed worldwide, but getting those delicious beans from origin to your local cafe can be a tricky business. Shipping coffee by sea exposes it to a harsh environment, and unfortunately, damage can happen.

The real headache comes when you file a claim with the shipping line, only to have it rejected. Sound familiar?

Let’s explore the common reasons claims get rejected and provide actionable steps to increase your chances of a successful outcome.

1. Water Damage Blamed on Condensation

Coffee absorbs moisture easily. This is because it’s hygroscopic. Sometimes, condensation can form inside the container during transport, especially if it travels from a warm climate to a cold one. Shipping lines might reject your claim if they believe the damage is from condensation, which they consider a natural occurrence, not their fault.

2. Late Claim Notification

Most shipping lines have strict deadlines for filing claims. Often, it’s just 3 days from the day you receive the container. If you miss this window, your claim might be automatically rejected. So, be sure to inspect your shipment promptly!

3. Missing or Incomplete Documents

The paperwork for your claim needs to be in order. This might include things like the bill of lading, commercial invoice, and photos of the damage. Missing any of these documents could lead to your claim being rejected.

4. Lack of Photographic Evidence

Photos are crucial evidence for your claim. They should clearly show the extent of the damage to the coffee and the container itself. Without good photos, the shipping line might not be able to assess the situation properly and could reject your claim.

5. Can’t Prove Coffee Was in the Container

The shipping line needs to be sure the damaged coffee was actually in the container you claim. This is why proper packing documentation is important. It should clearly show the coffee being loaded into the specific container.

6. Time Limits for Claims (Time Bar)

Even if you file your claim on time, there’s usually a total timeframe to settle it. This period starts from the day you receive the container and until 1 year. Missing this deadline, even with an extension request, could result in a rejected claim.

Condensation damage can be a concern for coffee shipments. While some shipping lines might reject claims citing condensation, there are ways to strengthen your case.

There are ways to increase your chances of getting a fair payout from the shipping line.

Here are the four key steps you need to take, in the right order, to win at the cargo claim game:

1. Pre-shipment Survey with Photos

Before your cargo even leaves your dock, take a thorough look at its condition. This pre-shipment survey should document everything in detail. Are there any dents, scratches, or broken seals on the container? Is the packaging for your cargo secure and undamaged? Take clear photos of everything you find. These photos will be crucial evidence later if your cargo arrives damaged.

2. Claim Notification Sent Within 3 Days of Delivery

Speed is key! Most shipping lines have strict deadlines for filing claims. This is typically within 3 days of receiving the container. Don’t miss this window! The sooner you notify them of the damage, the easier it will be to investigate and process your claim.

3. Post-shipment Survey with Photos

Once you receive the container, inspect it immediately. Just like the pre-shipment survey, document everything in detail. Take clear photos of any damage you find to the container itself, as well as the damaged cargo inside. The more detailed your post-shipment survey is, the stronger your claim will be.

4. Gather Your Documentation

Having all your paperwork in order is essential. This includes:

• Bill of Lading: This is the official receipt for your cargo from the shipping line.
• Commercial Invoice: This document details the value of your cargo.
• Packing List: This lists the contents of your container.
• Survey Reports: These are your pre- and post-shipment surveys with photos.

The more organized and complete your documentation is, the easier it will be for the shipping line to process your claim quickly and fairly.

Armed with this knowledge, you can turn that potential bitter rejection of a cargo claim into a smooth, successful resolution. Remember, by being proactive with documentation, acting quickly, and understanding the common pitfalls, you’ll be well on your way to ensuring your next coffee shipment arrives damage-free, or if not, that you get fairly compensated for any issues.

Now, go forth and enjoy that perfectly brewed cup of joe, knowing your beans made it safely across the seas!

Recoupex is a hub of transport lawyers – experts in cargo claims. We assess your case quickly. We have successfully recovered claims from Maersk, Sealand, Hapag-Lloyd, Mediterranean Shipping Company – MSC, CMA CGM, and other carriers.

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